"DOWNLOAD THE COMPLETE BID PACKET"
ADVERTISEMENT
REQUEST
FOR
PROPOSALS (“RFP”)
FOR
SOLID
WASTE
DISPOSAL
SERVICES
PROPOSAL
FILE
NO.
23-344-02
JANUARY
17,
2023
DESOTO COUNTY,
MISSISSIPPI
I. ADVERTISEMENT.
The
Board
of
Supervisors
(the
“Board”)
of
DeSoto County,
Mississippi
is
soliciting
sealed
written
proposals
on
behalf
of
DeSoto County,
Mississippi
(the
“County”)
pursuant
to
MISS.
CODE
ANN. § 31-7-13(m)(xxii)
and
(r) (Supp.
2022)
(the
“Act”)
to
provide
services
at
a
disposal
facility
(i.e.
MSW
transfer
station
or
MSW
Landfill)
to
provide
for
the
disposal
of
Solid
Waste
from DeSoto County as
described
in
the
General
Provisions
and
Specifications
herein
(the
“Specifications”).
Sealed
proposals
will
be
received
by
the
Board
until
12:00
Noon
local
time
on
Friday,
February
24,
2023 in
the
DeSoto
County
Office
of
Procurement,
for
the
Services
as
specified
in
the
Request
For
Proposals.
All
information
submitted
in
response
to
this
RFP
will
be
considered
public
information
after
the
award
of
a
contract
or
the
termination
of
the
RFP
process.
A
non-mandatory
pre-proposal
conference
will
be
held
in
the
Board
Room
of
the
DeSoto
County
Administration
Building
365
Losher
Street,
Hernando,
Mississippi for
interested
parties
at
9:00
A.M.
local
time
on
Friday,
February
3,
2023.
The
deadline
for
asking
interpretations,
clarifications
or
questions
shall
be
at
9:00
A.M.
local
time
on
Friday,
February
3,
2023. Only
questions
which
change
the
scope
of
the
proposal documents
will
be
considered
for
addendum.
Specifications
are
on
file
in
the
Office
of
Procurement,
DeSoto
County
Administration
Building,
365
Losher
Street,
Suite
340,
Hernando,
Mississippi,
during
normal
business
hours.
Information
concerning
this
proposal can
also
be
found
on
the
Procurement
Page
@desotocountyms.gov
or
from
EMAIL:
procurement@desotocountyms.gov
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.
All
proposals
must
comply
with
the
specifications
provided.
DeSoto
County
reserves
the
right
to
amend
the
specifications,
as
necessary,
and
agrees
to
notify
all
having
requested
proposal packets
from
the
DeSoto
County
Office
of
Procurement
(Telephone
662-469-8024)
or
the
County’s
RFP
Agent
(Environmental
Business
Services,
LLC.,
from
JimMcNaughton@comcast.net
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.).
Except
as
otherwise
provided
for
in
the
Contract
Documents,
the
term
of
the
Contract
for
Acceptable
Waste
Disposal shall
be
for
ten (10)
years
beginning
on
October
1,
2025 and
shall
end
on
September
30,
2035 (the
“Initial
Term”);
however,
the
Term
shall
automatically
be
extended
and
continue
for
up
to
two (2)
renewal
terms
of
ten
(10) years
each
(each
additional
ten
(10)
year
span a
“Renewal
Term”) unless such
Services
are
cancelled
by
the
County
with
ninety
(90)
days
prior
written
notice
of
the
end
of
the
Initial
or
any
Renewal
Term.-3-
Proposals
shall
be
typewritten
or
printed
in
ink
and
only
on
the
Proposal
Forms
provided.
Proposals
must
be
submitted
in
a
sealed
envelope,
box
or
container.
All
corrections
and
erasures
shall
be
initialed
by
the
person
signing
the
proposal.
Each
person
submitting
a
proposal
pursuant
to
this
RFP
shall
be
referred
to
as
a
“Proposer”
or
“Respondent”.
All
Proposers
shall
be
required
to
supply
the
information
required
by
the “Statement of
Qualifications
Form”.
A
proposal
may
not
be
modified,
supplemented,
altered,
withdrawn
or
canceled
by
the
Proposer
for
a
period
of
one
hundred
eighty
(180) days
following
the
date
and
time
designated
for
receipt
of
proposals.
The
County
reserves
the
right
to
reject
any
and
all
proposals,
and
to
waive
informalities
in
proposals
which
the
Board
determines
do
not
affect
the
competitive
nature
of
the
process,
and
to
select
the
proposal
or
proposals
that,
in
the
opinion
of
the
County
shall
be
the
most
qualified
proposal,
on
the
basis
of:
Responsiveness
to
the
RFP
(i.e.
completion of
the
RFP
documents);
Disposal
Price
of
Services
including
Fee
Adjustments;
Costs
of
using
the
Disposal
Facility:
including
travel
costs
from
residential
collection
routes
to
the
Disposal
Facility;
Accessibility
to
the
Disposal
Facility including
Turnaround
Tipping
Time,
traffic/transportation
issues
to
and
from
the
Disposal
Facility;
Estimated
remaining
life/capacity
of
the
Disposal
Facility
to
fulfill
the
Contract
Initial
and
Renewal
Term(s);
Experience
of
Proposer
including
personnel
qualifications
and
experience,
past
performance
with
DeSoto
County
and
quality
of
service
with
DeSoto
County;
Financial
capabilities
and
Experience
as
outlined
in
the
Statement
of
Qualifications
of
Proposer.
After
selection
of
the
most
qualified
proposal
or
proposals,
the County
may
negotiate
with
one
or
more
of
the
persons
or
firms
submitting
proposals
and
enter
contract
with
one
firm.
Such
contract
may
not
necessarily
be
limited
to
the
terms
of
the
proposals
submitted.
If
the
County
deems
none
of
the
proposals
to
be
qualified
or
otherwise acceptable,
the
request
for
proposal
process
may
be
reinitiated,
modified
or
terminated.
All
information
submitted
in
response
to
this
RFP
will
be
considered
public
information
after
the
award
of
a
contract
or
the
termination
of
the
RFP
process.
No
telephonic,
electronic,
telegraphic
or
facsimile
proposals
will
be
accepted.
Proposals
received
after
the
date
and
time
listed
for
receipt
will
be
returned
unopened
to
the
Proposer.
Proposals
must
be
clearly
identified
as
such
on
the
front
of
the
sealed
envelope
or
box
in
which
the
proposal
is
submitted,
and
the
words
“PROPOSAL
FILE
NO.
23-344-02 - Proposals
for
Solid
Waste
Disposal
Services,
RFP
Deadline:
12:00
Noon
Local
Time
on
Friday,
February
24,
2023”
should
be
clearly
written
on
the
front
of
the
envelope
or
box
along
with
Proposer’s
name
and
address.
Responsibility
for
timely
submittal
lies
solely
with
the
Proposer.
Proposals
submitted
after
12:00
Noon
Local
Time
on
Friday,
February
24,
2023 shall
not
be
opened
or
considered.
Before
submitting
any
proposal,
the
Proposer
should
(a)
verify
the
number
of
participating
Cities,
volumes
(tonnage)
of
Acceptable
Wastes
to
be
disposed
of
(b)
arrive
at
a
clear
understanding
of
the
conditions
under
which
the
Services
are
to
be
provided,
and
(c)
-4-
complete
any
other
investigations
and
inquiries
as
deemed
necessary
by
the
Proposer
prior
to
submitting
a
proposal.
All
Proposers
are
required
to
submit
a
Proposal
Security
made
payable
to
the
County
in
the
amount
of
$100,000.00
with
the
Proposal.
Such
Proposal
Security may
be
in
the
form
of
a
certified
or
cashier’s
check
drawn
on
a
national
or
Mississippi
bank
with
a
branch
office
located
in
DeSoto County
or
in
the
form
of
a
bid
bond
by
a
corporate
surety
licensed
to
do
business
in
Mississippi
and
acceptable
to
the
County.
Such
Proposal
Security shall
remain
valid
for
a
minimum
of
one
hundred
eighty
(180) days
from
the
RFP
Deadline.
Such
Proposal
Security
shall
be
forfeited
if
the
Proposer
fails
to
comply
with
any
of
the
Proposal
Security
requirements
as
follows:
1. Required
to
enter
into
a
contract
awarded
to
it
by
the
County
under
this
RFP.
2. Required
to
deliver
a
performance
bond
as
required
by
the
RFP.
3. Required
to
refrain
from
any
discussions,
meetings
or
other
communications,
written
or
oral
(except
for
official
contract
negotiations
and
publicly
called
County
Board
Meetings),
with
any
County
official
during
the
time
period
after
the
RFP
Deadline
date
until
the
contract
award
date.
4. The
requirement
that
the
submitted
Proposal
was
independently
arrived
at,
without
collusion,
under
penalty
of
perjury.
5. The
requirement that
no
amount
shall
be
paid
directly
or
indirectly
to
an
employee
or
official
of
the
County as
wages,
compensation,
or
gifts
in
exchange
for
acting
as
an
officer,
agent,
employee,
subcontractor,
or
consultant
to
the
Proposer
in
connection
with
the
procurement
under
this
RFP.
A
Certificate
of
Insurance
evidencing
the
coverages
set
forth
in
the
General
Provisions
and
Specifications
must
also
accompany
each
Proposal.
Each
respondent
should
submit
one
original
and
three
(3) copies
of
its
proposal along
with
a
digital
copy
of
the
original
proposal
documents
saved
on
a
USB
drive.
The
drive
must
be
clearly
labeled
with
the
proposer’s
name.
The
original
must
be
clearly
marked
and
must
contain
the
original
signatures
on
all
Proposal
Forms.
All
Proposal
Forms
must
be
submitted
in
a
sealed
envelope
or
box,
addressed
in
conformance
with
the
requirements
previously
described
herein
and
submitted
to:
DeSoto
County
Board
of
Supervisors
Attn:
Office
of
Procurement
365
Losher
Street,
Suite
340
Hernando, MS
38632-5-
WITNESS
MY
SIGNATURE
THIS,
the
_______
day
of
_____________________
2023.
SEAL Misty
Heffner,
Chancery
Clerk
DeSoto
County
Board
of
Supervisors
SUBMITTED DESOTO
TIMES
FOR
PUBLICATION
ON:
[Thursday,
January
26,
2023]
[Thursday,
February
2,
2023]
PROOF
OF
PUBLICATION
TO: County
Administrator’s
Office
DeSoto
County
Administration
Building
365
Losher
Street,
Suite
300
Hernando,
MS
38632
Phone:
662-469-8180
