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REQUEST FOR PROPOSALS (“RFP”) FOR SOLID WASTE COLLECTION

AND RECYCLABLE MATERIALS COLLECTION

PROPOSAL FILE NO. 23-344-01

JANUARY 17, 2023

DESOTO COUNTY, MISSISSIPPI

I. ADVERTISEMENT.

The Board of Supervisors (“the Board”) of DeSoto County, Mississippi is soliciting

sealed written proposals on behalf of DeSoto County, Mississippi (the “County”) pursuant to

MISS. CODE ANN. § 31-7-13(m)(xxii) and (r) (Supp. 2022) (the “Act”) to provide collection of

Residential Waste from Residential Units located in DeSoto County and delivery of such

Residential Waste to a Disposal Site designated by the County; and, collection of Acceptable

Waste from County Facilities and, collection of Recyclable Materials from Residential Units

and County Facilities (the “Services”) as described in the General Provisions and

Specifications herein (the “Specifications”). The County may separately review the proposals

and separately award (or not award) a contract for collection of Residential Waste from

Residential Units, collection of Solid Waste from County Facilities and collection of

Recyclable Materials. The County reserves the right to award an overall contract based upon

all proposals submitted or separately award each proposal considered.

Sealed proposals will be received by the Board until 12:00 Noon local time on Friday,

February 24, 2023 in the DeSoto County Office of Procurement, for the Services as specified

in the Request For Proposals. All information submitted in response to this RFP will be

considered public information after the award of a contract or the termination of the RFP

process. A non-mandatory pre-proposal conference will be held in the Board Room of the

DeSoto County Administration Building 365 Losher Street, Hernando, Mississippi for

interested parties at 9:00 A.M. local time on Friday, February 3, 2023. The deadline for asking

interpretations, clarifications or questions shall be at 9:00 A.M. local time on Friday,

February 3, 2023. Only questions which change the scope of the proposal documents will be

considered for addendum.

Specifications are on file in the Office of Procurement, DeSoto County Administration

Building, 365 Losher Street, Suite 340, Hernando, Mississippi, during normal business hours.

Information concerning this proposal can also be found on the Procurement Page

@desotocountyms.gov or from EMAIL: procurement@desotocountyms.gov

must comply with the specifications provided. DeSoto County reserves the right to amend

the specifications, as necessary, and agrees to notify all having requested proposal packets

from the DeSoto County Office of Procurement (Telephone 662-469-8024) or the County’s

RFP Agent (Environmental Business Services, LLC., from JimMcNaughton@comcast.net

Except as otherwise provided for in the Contract Documents, the term of the Contract

for Residential Waste Collection, Recyclable Materials Collection and Collection of

Acceptable Waste from County Facilities shall be for six (6) years beginning on October 1,

2023 and shall end on September 30, 2029. However, the Board of Supervisors may have the

option to extend the contract by mutual consent of the parties in one-year increments up to

four (4) additional years without advertising for proposals, as long as rate adjustments

remain consistent with the existing contract and the total term of the contract does not

exceed ten (10) years.

The Commencement Date for each County Facility will begin the later of the

expiration of any current contract or October 1, 2023. The Commencement Dates for each

County Facility may be different. Please refer to Appendix 1 for a detailed outline of the

estimated contract Commencement Date for each County Facility.

Proposals shall be typewritten or printed in ink and only on the Proposal Forms

provided. Proposals must be submitted in a sealed envelope, box or container. All corrections

and erasures shall be initialed by the person signing the proposal. Each person submitting a

proposal pursuant to this RFP shall be referred to as a “Proposer” or “Respondent”. All

Proposers shall be required to supply the information required by the “Statement of

Qualifications Form”. A proposal may not be modified, supplemented, altered, withdrawn or

canceled by the Proposer for a period of one hundred eighty (180) days following the date

and time designated for receipt of proposals.

The County reserves the right to reject any and all proposals, and to waive informalities in

proposals, and to select the proposal or proposals that, in the opinion of the County shall be

the most qualified proposal, on the basis of price, technology and other relevant factors

including: Responsiveness to the RFP; Cost of Services including Estimated Annual Fee(s),

Adjustments to Fees including disposal of Residential Waste at alternate MSW disposal

facilities (other than South Shelby); Overall satisfaction of the functional specifications and

requirements set forth in these Specifications; Experience of Proposer including personnel

qualifications and experience, past performance with DeSoto County and quality of service

with DeSoto County; Demonstrated ability to service local governments and contracts of

similar size; Compliance with the RFP requirements including detailed Schedule of

Operations, Vehicle and Equipment Schedule, and implementation plans; Financial stability

and capabilities as outlined in the Statement of Qualifications of Proposer; Ability to provide

equipment as required, emergency or optional Services; Use of technology in the delivery of

Services including service verification, routing, Cart inventory, residential billing and

payment.

After selection of the most qualified proposal or proposals, the County may negotiate

and enter contracts with one or more of the persons or firms submitting proposals and such

contracts may not necessarily be limited to the terms of the proposals submitted. If the

County deems none of the proposals to be qualified or otherwise acceptable, the request for

proposal process may be reinitiated, modified or terminated. -4-

All information submitted in response to this RFP will be considered public

information after the award of a contract or the termination of the RFP process.

No telephonic, electronic, telegraphic or facsimile proposals will be accepted.

Proposals received after the date and time listed for receipt will be returned unopened to

the Proposer.

Proposals must be clearly identified as such on the front of the sealed envelope or box

in which the proposal is submitted, and the words “PROPOSAL FILE NO. 23-344-01,

Proposals for Solid Waste Collection and Recyclable Materials Collection Services, RFP

Deadline: 12:00 Noon Local Time on Friday, February 24, 2023 should be clearly written on

the front of the envelope or box along with Proposer’s name and address. Responsibility for

timely submittal lies solely with the Proposer. Proposals submitted after 12:00 Noon Local

Time on Friday, February 24, 2023 shall not be opened or considered.

Before submitting any proposal, the Proposer should (a) verify the number of

participating Residential Units, volumes (tonnage) of Residential Wastes to be disposed of

and (b) arrive at a clear understanding of the conditions under which the Services are to be

provided, and (c) complete any other investigations and inquiries as deemed necessary by

the Proposer prior to submitting a proposal.

All Proposers are required to submit a Proposal Security made payable to the County

in the amount of $100,000.00 with the Proposal. Such Proposal Security may be in the form

of a certified or cashier’s check drawn on a national or Mississippi bank with a branch office

located in DeSoto County or in the form of a bid bond by a corporate surety licensed to do

business in Mississippi and acceptable to the County. Such Proposal Security shall remain

valid for a minimum of one hundred eighty (180) days from the RFP Deadline. Such Proposal

Security shall be forfeited if the Proposer fails to comply with any of the five Proposal

Security requirements as follows:

1. Required to enter into a contract awarded to it by the County under this RFP.

2. Required to deliver a performance bond as required by the RFP.

3. Required to refrain from any discussions, meetings or other communications,

written or oral (except for official contract negotiations and publicly called

County Board Meetings), with any County official during the time period after

the RFP Deadline date until the contract award date.

4. The requirement that the submitted Proposal was independently arrived at,

without collusion, under penalty of perjury.

5. The requirement that no amount shall be paid directly or indirectly to an

employee or official of the County as wages, compensation, or gifts in exchange

for acting as an officer, agent, employee, subcontractor, or consultant to the

Proposer in connection with the procurement under this RFP.

A Certificate of Insurance evidencing the coverages set forth in the General Provisions

and Specifications must also accompany each Proposal.-5-

Each respondent should submit one original and three (3) copies of its proposal along

with a digital copy of the original proposal documents saved on a USB drive. The drive must

be clearly labeled with the proposer’s name. The original must be clearly marked and must

contain the original signatures on all Proposal Forms. All Proposal Forms must be submitted

in a sealed envelope or box, addressed in conformance with the requirements previously

described herein and submitted to:

DeSoto County Board of Supervisors

Attn: Office of Procurement

365 Losher Street, Suite 340

Hernando, MS 38632

WITNESS MY SIGNATURE THIS, the _______ day of _____________________ 2023.

SEAL Misty Heffner, Chancery Clerk

DeSoto County Board of Supervisors

SUBMITTED DESOTO TIMES

FOR PUBLICATION ON: [Thursday, January 26, 2023]

[Thursday, February 2, 2023]

PROOF OF PUBLICATION TO: County Administrator’s Office

DeSoto County Administration Building

365 Losher Street, Suite 300

Hernando, MS 38632

Phone: 662-469-8180