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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number W9127Q23R0004 is being issued as a Request for Quote (RFQ) with OPEN MARKET PRICING. This requirement is a small business set aside under NAICS 531120 with a size standard of $30M. This solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular (FAC) FAC 2023-01, Effective December 30, 2022 and the Defense Federal Acquisition Regulations (DFARS) Publication Notice (DPN) 20230301 dated March 1, 2023.

The Mississippi National Guard, USPFO-MS P&C office intends to issue a contract for conference space, audio support and meals in the Hattiesburg, MS area to host a Yellow Ribbon event in accordance with the attached Statement of Work (SOW) dated 14 March 2023. Period of Performance shall be March 31 – April 2, 2023

The selected vendor shall provide all materials, labor, transportation, and technical expertise necessary to complete this requirement.

0001 – Conference Spaces (Qty: 1 Job)

0002 – Audio Visual Equipment Rental/Support (Qty: 1 Job)

0003 – Lunch Meals (Qty: 1600 EA)

0004 – Refreshments (Qty: 1 Bulk)

Basis of Award: A purchase order will be awarded to the responsible offeror whose quote conforms to the solicitation and is considered to be the most advantageous to the Government according to FAR Part 12, Acquisition of Commercial Items, Evaluation will be in accordance with FAR 13.106-1 and is based on Best Value to the Government with Price, Technical Acceptability, and Performance History all given equal consideration; To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. Proposals shall include: (1) Price quote to include the above line items and (2) detailed description of services being offered in accordance with the Statement of Work.

This notice does not obligate the Government to award the contract; it does not restrict the government's ultimate approach; nor does it obligate the Government to pay for any quote/proposal preparation costs. The Government intends to make a single award but may make multiple awards if determined to be advantageous to the government.

Only firm fixed price offers will be evaluated. Along with your quote, please provide Company Name with CAGE Code, TIN, UEI and Company POC with contact information (email and telephone number).

Deadline for receipt of your quote is established for no later than 1:00 P.M. Central Daylight Time (CDT), Wednesday, March 22, 2023. Please email quote to amber.n.young1.civ@army.mil.

All questions concerning this requirement must be submitted by Tuesday, March 21, 2023, at 10:00 AM CDT. Questions will be answered via an amendment to this solicitation. Questions are to be submitted electronically to amber.n.young1.civ@army.mil and david.a.oglesby.civ@army.mil

SAM is a mandatory requirement for all DoD Government contracts. You must be registered and have an active status in order to be eligible for award of a contract. To register online go to http://www.sam.gov/

Please ensure the solicitation number “W9127Q23R0004” is included in the subject line of all email correspondence.

It is the contractors' responsibility to be familiar with applicable Clauses and Provisions. Clauses and provisions incorporated by reference may be accessed via https://www.acquisition.gov/. Please see attached.

Attachments/Links